DEFINITION: To perform responsible management, technical and administrative work to assist in the planning and coordination of Fire Department operations including emergency medical services, fire operations, fire prevention or training; coordinate assigned activities with other divisions, outside agencies, and the general public; and to provide highly responsible and complex staff assistance to the Fire Chief.This position has the authority to recommend action (carries particular weight) in the interest of the employer, to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, discipline employees, has the responsibly to direct employees and to adjust their grievances/complaints. This is accomplished by the use of independent judgment. This work relates to the employers management of operations. The employee is expected to adhere to all City Of Ponca City Policies, City Guidelines and SOP’s and act as a role model in their application.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Fire Chief and upper management.
Exercises direct supervision over Fire Department personnel.
ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may include, but are not limited to, the following:
1. Coordinate the organization, staffing and operational activities for the Fire Department.
2. Participate in the development and implementation of goals, objectives, regulations and SOP's, policies and priorities for assigned area of responsibility including fire operations, fire prevention, emergency medical services, hazardous materials or training; identify resource needs; recommend and implement policies and procedures.
3. Select, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
4. Participate in planning, organizing, leading and evaluating the work plan for the Fire Department; meet with staff to identify and resolve problems; assign work activities and projects; review and evaluate work projects, methods and procedures.
5. Identify opportunities for improving service delivery methods and procedures; review with appropriate management staff; implement improvements.
6. Participate in the development and administration of the Fire Department budget; forecast human, financial and physical resource needs; forecast funds needed for staffing, equipment, materials and supplies; direct the monitoring of and approve expenditures; recommend adjustments as necessary.
7. Coordinate assigned activities with those of other divisions, outside agencies and organizations; provide staff assistance to the Fire Chief; prepare and present staff reports and other necessary correspondence.
8. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of fire prevention, operations and emergency medical services and hazardous material.
9. Prepare and review forms, reports, schedules, recommendations and other administrative records related to fire operation, training or other special programs as assigned.
10. Prepare special research reports and develop programs as assigned, including public education.
11. Ascertain the need for and type of additional equipment necessary to handle emergencies; make strategic and technical decisions as to the best methods for protecting life, stabilizing the incident and preserving property and environment.
12. Evaluate existing fire safety conditions and Federal, State and local codes applicable to fire safety; recommend policies, procedures and ordinance revisions as necessary.
13. Schedule repairs for firefighting apparatus and equipment; write equipment specifications.
14. Act as Fire Chief as needed.
15. Perform related duties and responsibilities as required.
16. Must have acceptable attendance and the ability to get along well
17. Any specific requirement stated in the offer of employment letter.
Operational characteristics, services and activities of a comprehensive fire prevention, fire operations, hazardous material and emergency medical services program.
Modern firefighting and rescue principles, practices, techniques and procedures, including the operation and maintenance requirements of the various types of fire apparatus and equipment.
Mechanical, chemical and thermal characteristics of a wide variety of flammable and hazardous materials and objects.
Fire prevention principles, practices and procedures.
Pertinent Federal, State and local laws, codes and regulations including those pertaining to fire operations, prevention and personnel training.
Proper utilization and maintenance requirements of fire apparatus, equipment, tools, devices and facilities.
Principles and practices of supervision, training and personnel management.
Department policies, rules and regulations.
Principles of municipal budget preparation and control.
Local geography including the location of water mains and hydrants and the major fire hazards of the City.
OSHA, NFPA and EPA rules and regulations.
Appropriately delegate assignments.
Manage and coordinate the work of assigned personnel.
Select, supervise, train and evaluate staff.
Interpret and explain City fire operation and prevention policies and procedures.
Conduct training and demonstrate effective use of equipment and apparatus.
Prepare clear and concise operational work records and reports.
Properly interpret and make decisions in accordance with laws, regulations and policies.
Make technical and emergency decisions quickly and calmly under emergency conditions.
Meet the emergency medical service requirement prescribed by the State of Oklahoma.
Communicate clearly and concisely, both orally and in writing.
Work on-call shifts.
Establish and maintain effective working relationships with those contacted in the course of work.
Maintain physical condition to perform essential duties as specified by firefighter certifications.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:
1. Performing life threatening firefighting activities in an emergency situation
2. Running, walking, crouching or crawling during emergency operations
3. Moving equipment and injured/deceased persons.
4. Climbing stairs/ladders.
5. Performing life-saving and rescue procedures
6. Walking, standing or sitting for extended periods of time
7. Operating assigned equipment and vehicles.
Effectively deal with personal danger which may include exposure to:
1. Fire encompassed surroundings
2. Dangerous persons
3. Dangerous animals
4. Hazards of emergency driving
5. Hazards associated with traffic control and working in and near traffic
6. Natural and man-made disasters.
Maintain effective audio-visual discrimination and perception needed for:
1. Making observations
2. Communicating with others
3. Reading and writing
4. Operating assigned equipment and vehicles.
Maintain mental capacity which allows the capability of:
1. Exercising sound judgment and rational thinking under
2. Evaluating various options and alternatives and choose an
approprite and reasonable course of action
3. Demonstrating intellectual capabilities during training and testing
Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Five years of increasingly responsible fire service experience including two years of administrative and supervisory experience.
Training: Equivalent to the completion of the twelfth grade supplemented by college level course work in fire science, fire administration, public administration, business administration or a related field.
Licenses and Certificates
Possession of, or ability to obtain, an appropriate, valid driver's license.
Possession of, or ability to obtain, a valid CPR certificate and EMT certificate.
Possession of, or ability to obtain, a valid Firefighter certificate.